Day of Coordinator

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Better Than a Planner for Most

Weddings take a lot of preparation.  We have found that planning a wedding is a significant event that most people do not have experience in.  We love wedding planners, and the right planner can make all the difference, but many couples don't want to spend big sums of money on a Wedding Planner. However, everyone needs guidance through the wedding planning process.  We are the middle ground between going it alone and turning it all over.  As Coordinators, we have the answers, advice, and knowledge that only experience and our network can provide to help you through the wedding planning process.  Your wedding is an event with multiple appointments, gatherings, and parties. Of course, timing is everything; so much is packed into the Wedding that it can spin out of control even before it arrives.  This is where a Day of Coordinator is an ideal fit for brides and grooms

Why do you need Wedding Day Coordinator?

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Wedding Day Coordinator $1500

Pre-Wedding Day 

  • We offer a free initial consultation to create and define your vision. Additional meetings include a Venue site visit (1 month before the Wedding Day), and a Final wrap-up meeting to finalize plans and vision.
  • We will be the new point of contact for your vendors to review and manage contracts from the following:  Venue, Catering, Cake, Entertainment (DJ, strings, band), Event Rentals & Photo booth, Flowers, Officiant, Photography/Videography, and Transportation
  • We create the Wedding Day master timeline which will be sent to all of your vendors after you are consulted.

Rehearsal

  • We organize the rehearsal by working with the wedding party and officiant (if present).
  • We explain the different duties of the wedding party including escorts/ushers, gift table and guest book attendants.
  • Arrange and line up wedding party for procession and place wedding party at their place for the ceremony.
  • Onsite working hrs. 1

Ceremony

  • Coordinate and communicate with vendors to ensure that they are on time and setup is complete.
  • Provide Deluxe Wedding Emergency Kit.
  • For morning or noon ceremonies, a Brunch Box delivered to the bridal suite for the bride and the groom’s suite; for an evening ceremony, refreshments & crudités.
  • Organize Wedding Party flowers and assist with pinning and placement of flowers.
  • Assist photographer with coordinating wedding party for photos.
  • Set out programs.
  • Communicate with ceremony officiant.
  • Prior to ceremony, line up wedding party for procession and assist wedding party with their “step off.”
  • Cue musicians or DJ.
  • Cue wedding party for procession. 
  • Onsite working hrs. 3

Reception

  • Set up and place table names, favors, menus, programs, toasting glass and serving set per bride’s instructions.
  • Communicate announcements and transitions with DJ or MC including wedding couple entrance announcement.
  • Direct vendors as needed onsite.
  • Coordinate receiving line.
  • We review the banquet event order/catering event timeline of services, ceremony reception and cocktail hour to ensure that everything stays on time.
  • Distribute remaining payments/gratuities to vendors.
  • Arrange for gift transportation at end of evening.
  • Responsible for cake knife/toasting glasses.
  • Responsible for assigning who is taking flowers, decorations, cake top, guest book etc.
  • Onsite working hrs. 6 Total working hrs. 10

*Package includes at least 2 staff members for Weddings of 250 guests or fewer.   For 251 guests or more the package price is $165o which includes additional staff member(s).

* Additional hours are billed at $100.00 per hour.

*This package does not include set up linen, chair covers, centerpieces or cleaning of tables or rooms. 

*Please note that these are general guidelines and responsibilities. Further responsibilities are agreed upon between Brey & Co. and Wedding Couple.